Improving Innovation 
Support to SMEs

The Synthesis Report from INNO-Partnering Forum



 
This report was prepared by: Kjell-Håkan Närfelt

Contact details:
VINNOVA, 101 58 Stockholm
Phone: +4684733047      
e-mail: Kjellhakan.narfelt@vinnova.se

Disclaimer:
The views expressed in this report are those of the author and the Peer Review Team.  
They do not necessarily reflect the opinion or position of the European Commission and  
in no way commit the involved organisations. 



Contents

1 Executive Summary 4

2 Introduction 6

 2.1 Purpose of Synthesis report 6

 2.2 Structure of this report 6

3 Context 7

 3.1 Background 7

 3.2 What has been the purpose of the IPF project? 8

 3.3 Common Framework 9

 3.4 How has the IPF project been organised? 11

4 Summary of the findings from IPF 12

 4.1 Learning platform 12

 4.2 Tool set 12

 4.3 Recommendations on innovation support to SMEs 14

 4.4 Proposed Future 18



IMPROVING INNOVATION SUPPORT TO SMES

4

The INNO-Partnering Forum (IPF) is the outcome 
of a call from DG Enterprise and Industry within 
the PRO INNO Europe® initiative. The purpose 
of the call was to bring public actors responsible 
for innovation support together in order to 
foster transnational cooperation in the area of 
innovation support for SMEs as well as to establish 
an operational platform for mutual learning and 
collaboration.

The winning bid1 was from a consortium 
of six leading European innovation agencies: 
Enterprise Ireland (IE), FFG (AU), NL Agency 
(NL), Tekes (FI), Technology Strategy Board (UK) 
and VINNOVA (SE). These agencies have had a 
strong interest in improving policy measures for 
innovative SMEs through collaborative efforts 
to develop, identify, assess and transfer good 
practices. 

The objectives of the INNO-Partnering Forum 
(IPF) programme have been:
1. To identify, develop and exploit synergies 

between funding agencies in Europe, and to 
provide recommendations for these actions, 
including the establishment of a mutual 
learning platform.

2. Propose and test new approaches to innovation 
support. This objective has been linked to 
activities focused on assessing, identifying, 
transferring and exchanging good practices

3. Develop and explore new ways of service 
delivery by peer-reviewing and international 
benchlearning activities.

4. Accelerate the adoption of innovation policy 
mixes with proven efficiency and impact. This 
has been addressed by thematic network events, 
peer-reviews and twinning. An example of this 
is the pre-commercial procurement that in 
many countries is a new approach on demand 
side support which is very important for driving 
innovation led growth in a country. 

IPF has had a number of important challenges as 
a starting point. Both European and member state 
innovation policies face similar challenges and to 
seek measures to act upon them. The challenges 
that the project has been focusing on, include the 
need to improve innovation support measures 
to SMEs and the need to improve the efficiency 
and effectiveness in providing public innovation 
support. 

IPF has been working with identification and 
assessment of, and learning from, good practices. 
To facilitate the process, IPF has developed a 

common framework that has served three main 
purposes; firstly, as a conceptual model that 
provides a cognitive framework and a basis for a 
common language and analysis. Secondly, as an 
ideal process – the methodological approach - 
of how good practises of innovation support to 
SMEs is assessed, analysed and transferred to a 
new policy context. Thirdly, the framework has 
been guidance to the different work packages 
and structuring the relation between the work 
packages. 

The IPF has been organised in six work 
packages, each headed by one of the consortium 
members. VINNOVA has coordinated and 
managed the project.  Five of these work packages 
have focused on  identifying and developing better 
practices to support SMEs (the WP2, WP3 and 
WP5), or to identify and develop better practices 
that will improve the effectiveness of designing, 
implementing and assessing/evaluating public 
activities (WP4 and WP6). In WP2 and WP3, 
this also included the development of new tools 
(peer-review and twinning tools respectively). 
WP1 comprised tools, processes, methods and 
common tasks where the main results have 
been the common framework, the segmentation 
method, the meeting formats and synthesis of 
work package results. 

From a synthesis perspective, IPF can be viewed 
as delivering three things:
• A learning platform that facilitates collaboration 

and learning among innovation support 
organisations based on good practices

• A tool-set supporting identification, assessment 
and transfer of good practices between 
innovation support organisations and policy 
contexts

• Recommendations on how innovation support 
to SMEs can be improved

The learning platform developed by IPF has 
been based on the assumption that learning 
requires a common language with which good 
practices can be discussed and exchanged among 
participants and it needs a methodology that 
guides users on how to analyse and transfer 
good practices between different policy contexts. 
Furthermore, the learning platform needs users 
(”a community”) that apply the language and the 
process. IPF has therefore invested in developing 
and applying different meeting formats that 
maximise exchange of ideas between participants 
and utilises group dynamics in an effective way, 

1 Executive Summary

1) The proposal submitted by the consortium is denoted INNO-Partnering Forum, or in short IPF in the Synthesis Report



IMPROVING INNOVATION SUPPORT TO SMES

5

such as the creation of a council. Some of the 
more important conclusions are that “learning-by-
doing” as a principle has been much appreciated 
and is strongly preferred to reading reports. The 
creation of a network is beneficial both for formal 
and informal connections, a challenge though is 
to keep interaction and learning processes active 
in between physical meetings. One observation is 
that IT tools not have been able to alleviate these 
problems. 

IPF has developed a number of tools: the 
peer-review method has been used to identify, 
analyse and assess good practices used in policy 
measures or instruments.  During the project, 
eleven innovation support programmes have 
been peer-reviewed using the IPF Peer-Review 
Method. A twinning method to redesign good 
practices from one policy context to another policy 
context has been used.  The tool has been used to 
”transfer” SBIR as pre-commercial procurement.  
An organisational development framework, the 
EFQM Excellence Model, has been adapted to 
identify and assess good operational practices at 
innovation agencies. Guidelines for the design 
of service delivery systems, the Conceptual 
Framework and the Segmentation method have 
been initiated. The general experience of the tools 
is that they all serve their purposes and are useful 
for agencies for the learning and the transfer of 
practises.  However, the tools have been best for 
identifying and analysing good practises, whereas 
the tools supporting the actual transfer and 
redevelopment of good practices into new policy 
contexts need further development. Examples of 
areas to improve include: analysis of contextual 
aspects that need complete redesign, guidelines 
for design of the service delivery system and better 
linkages to good practices in operational practices 
identified using e.g. EFQM.

IPF has explored measures for innovation 
support to SMEs in three major themes, i) how to 
support growth in SMEs through public initiatives, 
ii) how to stimulate demand of innovation, 
especially using procurement as a catalyst for 
innovation support and iii) how to improve the 
agencies’ and governments’ delivery of innovation 
support to SMEs. 

This report presents a synthesis of the IPF 
experiences for these three themes. The theme 
of how to support growth in SMEs through public 
initiatives has shown that governments should 
not try to replace market actors, but rather foster 
better market players and market conditions. It 

was also found that agencies should use systemic 
approaches and not focus on isolated measures 
or innovation support services. This report shows 
that agencies should not focus on only providing 
money in early stages, but that business coaching, 
training, recruitment support etc. is equally 
important. Moreover, agencies should evaluate 
companies’ entire business prospects rather than 
individual projects, and direct support flexibly to 
enhance the growth of the company.  . Growth 
within international niches is also important 
in supporting company growth.  Many of these 
lessons/practices were identified for example in 
the in peer-reviewing of the Irish programme 
for High-Potential Start-ups and the Finnish 
programmes for young innovative enterprises 
(VIGO-programme in connection with NIY-
programme).

For the stimulation of demand of innovation 
- public organisations can play an important 
role as visionary risk-taking and demanding 
reference customers. By taking these roles, these 
organisations can stimulate innovation through 
innovative demand side measures, such as public 
procurement.  An approach that has received 
much attention is the US SBIR programme and 
its successors in Europe and Asia. In IPF it has 
been observed that there needs to be a balance 
between EU, national and regional initiatives. 
Stimulation of demand is not only provided 
through public organisations. Demand from 
private organisations can also be stimulated 
through different governmental initiatives such as 
subsidies, tax redemption schemes and regulatory 
changes. Another important remark is that if SMEs 
are prioritised as a target group for innovation 
procurement schemes, then specific SME-friendly 
design solutions have to be included. 

To improve the delivery of innovation support 
to SMEs – much focus lies on providing more 
specific and tailored support that is provided in 
a more timely fashion at lower costs and with 
lower administrative burden. For this agencies 
need to find a balance  between small, simple 
and general measures addressing all potentially 
innovative SMEs (e.g innovation vouchers) on 
one hand, and highly specialised and individual 
measures addressing hi-growth SME (e.g the 
finnish programme Young Innovative Enterprises) 
on the other.  Through an increased use of ICT-
systems, governments can address both high 
volumes  and individual SMEs more efficiently. 
By using ICT there are also increased possibilities 



IMPROVING INNOVATION SUPPORT TO SMES

6

for monitoring, governance, assessments, control 
of projects (examples can be found in the USA, as 
described in section 5.6). Another finding is that 
innovation support has to take the heterogeneity 
of SMEs, in terms of characteristic, abilities and 
needs, into consideration . IPF has addressed this 
by developing a method for segmentation of the 
SME clients of an innovation agency. 

The future IPF needs a central body that 
facilitates the process and that can align activities 
with the central purposes of the IPF.  Furthermore, 
some of the activities, such as the EFQM, also 
need professional facilitation. One of the lessons 
learned from the project so far is that the IPF 
needs to improve its communication, something 
which could also be facilitated by a central body. 
However to what degree some of the services are 
carried out by a secretariat or if some services are 
carried out by partners, remains to be decided. 

In addition, a decision for how such a secretariat 
should be set-up is also required. 

A future IPF would benefit from a deeper 
involvement of more actors from different 
governance levels. An extension of IPF should 
focus on involving a wider representation of 
agencies from across Europe. These could include 
both regional and national actors. At the same 
time, with an increasingly regionalised and 
systemic view of innovation support, there is a 
growing overlap between for instance DG agendas 
and the need for a forum where national and 
regional agencies can meet with the different 
DGs to exchange knowledge and discuss possible 
benefits from collaboration and aligning of 
activities. Therefore, a future IPF could also cater 
to not only DG Enterprise and Industry, but also 
DG Research and DG Regio. 

 

2.1 Purpose of Synthesis report
The purpose of this report is to present the results 
of the project and to provide recommendations for 
future work. It presents:
- IPF as a learning platform that facilitates 

collaboration and learning among organisations 
providing innovation support services to SMEs.

- IPF as a provider of tools that facilitates on the  
one hand the identification, assessment and 
transfer of good practices between different 
policy contexts, and guides innovation agencies 
to improve effectiveness and efficiency on the 
other. 

- IPF as a provider of recommendations that 
improves the quality and effectiveness of 
innovation support services to SMEs. IPF has 
focused on three themes: stimulate growth, 
stimulate demand of innovations and improve 
effectiveness and efficiency of innovation 
support service delivery. 

2.2 Structure of this report
The report is structured in the following way: it 
begins with a chapter that provides the context of 
the project, presenting the background, purpose, 

the common framework of the project and the 
organisation of the work. 

This is followed by presenting the main lessons 
learned from the network/learning platform, the 
tools that have been used and from the analysis 
of the central policy themes. Thereafter follows 
the IPF recommendations with regard to how 
IPF could be organised in the future including 
proposed future activities. 

In the appendices (only available in the web 
version – please look at www.vinnova.se) there is 
a presentation of the methodological approach 
that has governed the work processes.  It presents 
the definitions of the model and the key processes 
involved in learning and transferring good 
practises of innovation agencies in supporting 
SMEs.  It connects the different tools explored 
in this project to the different phases of a 
transfer process.  There are also more in-depth 
presentations of the outcomes of the different 
work packages, with a description of experiences 
from the processes and recommendations, both 
with regard to the tools in themselves and with 
regard to what has been identified as strengths in 
the good practises analysed.

2  Introduction



IMPROVING INNOVATION SUPPORT TO SMES

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3.1 Background
The IPF is the outcome of a call from DG 
Enterprise and Industry within the PRO INNO 
Europe® initiative. PRO INNO aims at innovation 
policy analysis and cooperation in Europe, with a 
view to learning from the best and contributing 
to the development of new and better innovation 
policies in Europe.

The purpose of the call was to bring together 
public actors responsible for innovation support 
in order to foster transnational cooperation on 
support for innovation in SMEs.  The idea of the 
call was to establish an operational platform for 
mutual learning and exchange of experiences, with 
the objective to improve the overall quality and 
efficiency of public innovation support services in 
Europe. Furthermore, the call had the following 
intentions: identify the scope for better synergies 
between funding agencies; offer a platform 
where funding agencies can jointly develop new 
approaches to innovation support; facilitate 
the “twinning” between innovation agencies 
and innovation service providers from different 
participating countries (with the intention to 
accelerate the take-up of the most advanced 
innovation support mechanisms). Mutual learning 
should also include  reflections on how to remove 
existing barriers for the use of “better practise” 
and how to adapt financial and budgetary rules to 
provide innovation support in a more tailored and 
customised manner, thus better addressing the 
needs of innovative SMEs across Europe.

The call’s ability to mobilise a sufficient number 
of innovation agencies and innovation service 
providers willing to share experience and to 
cooperate was foreseen as a key factor of success. 
To obtain the necessary engagement among 
innovation service providers, the response to the 
call had to offer clear added value to the potential 
participants. Therefore, it was decided that the 
platform was to be user-driven and committed 
to deliver tangible results. In order to obtain this 
result, DG Enterprise and Industry launched a 
call to mobilise those innovation agencies and 
innovation service providers that are strongest 
committed to work together. 

The activities in the call were:

1. Set-up and coordinate a reflection group 
(mandatory). The lead beneficiary should 
establish a “reflection group”, bringing 
together about 30 high level representatives 
representing public authorities responsible 

for the development and management of 
innovation support services and/or cluster 
programmes at national and regional level with 
a focus on support to innovative SMEs. The 
group should stimulate mutual learning and 
cooperation between public innovation support 
service providers across Europe and prepare 
recommendations on how to provide innovation 
support services more efficiently. 

2. Carry out peer reviews (mandatory) to search 
for better practices in providing innovation 
support services. The main objective of this task 
was to organise peer reviews through visiting 
programmes aimed at assessing current support 
mechanisms and searching for better practices 
in providing innovation support services to 
innovative SMEs. 

3. Set-up a good practice exchange scheme 
between public innovation funding agencies 
based on a twinning concept (mandatory), 
by mobilising additional expertise assisting 
agencies to identify the transferability of good 
practice elements and the need to adapt the 
existing regulatory and framework conditions. 
It was proposed to initiate the twinning concept 
through an open call for expression of interest 
addressed to public innovation funding agencies 
indicating the specific scheme they wish to 
transfer.

4. Foster mutual learning by facilitating staff 
exchanges (optional) between public innovation 
funding agencies from different countries. 
Innovation support organisations with the 
intention to share new ideas, approaches and 
tools to improve the management of their 
activities were to be identified and invited to 
participate in staff exchange programmes.  This 
activity was however never carried out during 
the IPF.

5. Contribute to the development of new and/
or better quality management instruments 
(mandatory) supporting public innovation 
funding agencies to raise the quality and 
effectiveness of their services. These 
instruments did not only focus on service 
quality, but also on the means to achieve it. 
As it showed, the task could be implemented 
in a number of different ways. One was 
the identification of existing “best” quality 
management practices and instruments used in 
support of public innovation funding agencies 
another the development of new and/or better 
methods for quality improvement based on the 

3 Context



IMPROVING INNOVATION SUPPORT TO SMES

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EFQM Excellence Model, with a possibility to 
establish a European quality standard for public 
innovation funding agencies with respect to 
their management and operations as well as the 
provision of services provided to SMEs.

3.2 What has been the purpose  
 of the IPF project? 
The winning bid for the call on the INNO-
Partnering Forum (IPF) was from a consortium 
of six leading European innovation agencies: 
Enterprise Ireland (IE), FFG (AU), NL Agency 
(NL), Tekes (FI), Technology Strategy Board 
(UK) and VINNOVA (SE). These agencies have 
a profound experience base and track record in 
designing and delivering innovation policies, both 
from a national and an international perspective. 
Moreover, these agencies have a strong interest 
in identifying and developing new practises to 
improve support to innovative SMEs. 

The rationale for innovation policy intervention 
has been moving away from market failures 
towards argument of systemic failures and a 
shift from linear models towards more systemic 
innovation policies. With this shift an increased 
emphasis on learning from trial and error has 
emerged. This is shift has occurred due to the 
complexity and the difficulty in modelling 
innovation systems. 

In addition, the design of innovation support 
needs an international dimension. National 
innovation agencies, operating within the 
boundaries of national or regional policy settings, 
provide schemes with a national or regional 
scope, often neglecting the fact that innovation 
processes are now both local and global. Due to 
globalisation, SMEs and agencies are increasingly 
intertwined with other global actors and it is 
necessary for all actors to take an international 
perspective to stay competitive.

Therefore there has been a keen interest from 
the innovation agencies to participate in the IPF, 
as a result of the need to learn from other agencies 
and to collaborate internationally. 

The IPF was initiated with the objective to 
improve policy measures for innovative SMEs 
through collaborative efforts to identify, assess 
and transfer good practices into better practices. 
Another objective was to identify the implications 
from the implementation of practises and policies 
for multilevel governance and the potential 
implications for what could benefit from being 
addressed at the EU-level. 

IPF’s approach has been that of a policy 
incubator in the implementation of the European 
Innovation Plan – both in terms of challenges 
addressed and in the way implementation has 
been carried out.

The objectives of INNO Partnering Forum have 
been to:
1. Identify, develop and exploit synergies between 

funding agencies in Europe, and to provide 
recommendations for this, including the 
establishment of a mutual learning platform.

2. Propose and test new approaches to innovation 
support. This objective has been linked to 
activities focus on assessing, identifying, 
transferring and exchanging good practices.

3. Develop and explore new ways of service 
delivery by peer-reviewing and international 
benchlearning activities.

4. Accelerate the adoption of innovation policy 
mixes with proven efficiency and impact. This 
has been addressed by thematic network events, 
peer-reviews and twinning. An example of this 
is the pre-commercial procurement that is a 
new approach on demand side support in many 
countries.  The pre-commercial procurement 
is very important for driving innovation-led 
growth in a country. 

IPF is based on the identification of a number of 
important challenges that European innovation 
policy faces at different levels of governance and to 
provide policy recommendations to those actors 
that are able to act upon them. At the agency level, 
these were foremost challenges for (A) the support 
measures targeting innovative SMEs and for (B), 
the effectiveness in the design, implementation 
and delivery of the policy mixes to innovative 
SMEs. The challenges that the project focused on 
included:
• The need to improve measures to support 

innovation in SMEs in order to:
– stimulate growth (SUP1) 
– foster internationalisation (SUP2) 
– make SMEs more attractive for private capital 

markets (SUP3) 
– make innovation processes of SMEs more 

effective (SUP4) 

• The need to improve the efficiency and 
effectiveness in providing public innovation 
support in order to: 
– improve inter- and intra-organisational 



IMPROVING INNOVATION SUPPORT TO SMES

9

learning platforms for multilevel governance 
and policy support across Europe (EFF1) 

– increase the leverage of public support 
with smarter, more efficient and effective 
innovation support (EFF2) 

– improve the access to public support schemes 
for SMEs (EFF3) 

– increase policy initiatives that stimulate the 
demand of innovation (EFF4)  

3.3 Common Framework
IPF has focused on identifying and learning 
from good practices as well as developing new 
ones.  In order to do this, IPF has started with the 
concept of a common framework. The Common 
Framework serves three main purposes; firstly, it 
is a conceptual model that provides a cognitive 
framework and a basis for a common language 
and analysis. Secondly, it illustrates an ideal 
process – the methodological approach - of how 
good practises of innovation support to SMEs is 
assessed, analysed and transferred to a new policy 
context. It also suggests which tools that can be 
appropriate in different parts of a transfer process. 
Thirdly, the framework has served as guidance 
to the different work packages, structuring the 
relation between them. These relations are 
illustrated in figure 1.

The conceptual model
The conceptual model facilitates analysis and 
common understanding of how innovation 
support measures are carried out in different 
contexts, and can give guidance on how to 
redesign them in other settings. It has provided 
a common cognitive framework and terminology 
that can be used to overcome differences in 
national institutional set-ups. The model is based 
on a view that the institutional set-up of countries 
differs, but that there are a number of functions 
of the systems that are common. However, one 
needs to analyse the differences in institutional 
contexts, to assess whether it is possible and how 
the transfer of good practise could be facilitated 
and implemented.

The conceptual model suggests that an analysis 
of a policy measure that provides innovation 
support to SMEs should cover four major areas of 
analysis:
• Policy Objectives – what has been the rationale 

of the policy measure and what are the intended 
outcomes

• The Policy Mix – consists of the selection of 

policy actions, rules, framework conditions 
etc. that is turned into assignments for actors 
in the Policy Delivery System (PDS) or the 
establishment of new organisations and other 
structural changes in the Policy Delivery 
System. 

• The Policy Delivery System (PDS) is the system 
put in place for the purpose of implementing 
a policy mix targeting a particular policy 
objective. The PDS consists of all institutions, 
processes, programmes, rules, etc. set up to 
deliver the policy mix targeting a specific 
objective. The PDS can be said to provide a top-
down or a policy maker’s view of the system put 
in place for policy implementation. 

• The Service Delivery System (SDS) describes 
how an SME perceive the system that delivers 
the services to them from a bottom-up 
perspective. It includes the set of services 
(including funding) provided by organisations 
together with a set of rules that an SME has to 
adhere to in order to access and make use of 
those services. 

The idea behind the model is that in order to 
transfer policy measures or practices one has to be 
able to analyse those parts of a PDS and/or SDS 
that are regarded as good practices and be able to 
de-contextualise them from the original PDS and 
SDS so that they can be redesigned in another 
policy context (country or region). The concept 
of a good practice is central and has been given 
a pragmatic and quite a broad definition – “... an 
integrated set of one or more functions, processes 
and design aspects that together constitutes a 
critical success factor for a given PDS or an SDS”. 
Hence, good practices can cover a broad set of 
practices from “small” innovative properties in an 
SDS to broad implementation decisions/aspects 
of a PDS or an SDS.  By this use of the concept 
of good practices, IPF found a pragmatic ground 
for learning and transfer of practices between 
cooperating agencies in Europe

The methodological approach
The IPF has developed an integrated approach 
and process model for learning and transferring of 
good practises based on the common framework. 
The model describes how good practises of 
innovation support to SMEs are  assessed, analysed 
and transferred to a new policy context. The model 
also suggests which tools that can be appropriate 
for which parts of a transfer process, see Figure 1.



IMPROVING INNOVATION SUPPORT TO SMES

10

The methodological approach consists of five 
steps, i) Process Initiation, how is the process of 
learning and transferring initiated, e.g. through 
an analysis of internal needs, an assignment from 
a ministry, etc.; ii) Identification and Analysis of 
Good Practises, in order to understand its context 
in terms of the PDS and SDS and to understand 
its characteristics and implementation; iii) 
Scheme Transferability Study - to analyse and 
separate the non-contextual and contextual 
issues regarding the design and implementation 
of the good practice; it also involves analysis of 
the success factors of the good practice and their 
implementation. The Scheme Transferability 

Study structures the findings into a comprehensive 
synthesis that lists a number of options for how to 
design, modify and adapt the good practice into 
a new policy context;  iv) Service Delivery System 
Design -  involves a practical design exercise to 
“move” the good practice into a new context, that 
is, designing and implementing the practise in a 
new PDS and SDS; and v) Design Evaluation and 
Improvement, is the final step where the process 
is refined, through the support of a Peer Review or 
EFQM. Finally, the common framework has been 
a way to structure the relation between the work 
packages of the IPF and the organisation of the 
work. 

Figure 1: Scheme for Methodological Approach

Process of policy 
learning & 

development

Tools

Peer Review

WP 2

Twinning

WP 3

EFQM

WP 4

SDS guidelines/
Segmentation

WP 5

WP 6

Work packages

Identification and 

analysis of good 
practises of policy 

initiatives

Service Delivery 
System Design

Scheme  
Transferability  

study

Design evaluation  
and improvement



IMPROVING INNOVATION SUPPORT TO SMES

11

3.4 How has the IPF project been organised?
The IPF has been organised in six work packages, 
each headed by one of the consortium members. 
VINNOVA has coordinated and managed the 
project. 

The implementation of IPF has been based on 
intensive co-operation among participants, where 
openness and inclusiveness have been crucial 
for the successful implementation. The work has 
been conducted with an approach to facilitate 
and maximise networking and exchange of 
experiences, encouraging all participants to reflect 
and contribute to the work and to incorporate 
positive group dynamics in to the processes. 

All groups have worked with the challenges 
listed in section 3.2 and addressed these in 
different ways, both with differences in the use 
of tools and with different focus with regard to 
the learning and transfer process, as illustrated in 
Figure 1.  

Five of these work packages have focused 
on  the identification and development of better 
practices to support SMEs (the WP2, WP3 and 
WP5), or to identify and develop better practices 
with the intention to improve the effectiveness of 
designing, implementing and assessing/evaluating 
public activities (WP4 and WP6). In WP2 and 
WP3, this has also included the development 
of new tools (peer-review and twinning tools 
respectively). WP1 has comprised tools, processes, 
methods and common tasks where the main 
results have been the common framework, the 
segmentation method, the meeting formats and 
the synthesis of the results of the work package. 
The common framework and the segmentation 
method are presented in the Appendices (chapters 
5.1 and 5.7). The results of each of the other 
work packages with regards to the tool and their 
findings about good practices are presented in the 
chapters 5.2-5.6.

1. Work package 1 has allocated responsibilities 
with regard to the management of the INNO 
Partnering Forum Council and included the 
synthesis of the project results.

2. Work package 2 included peer reviews of 
European agencies and programmes in order 
to identify and to analyse good practises 
of measures with the purpose to support 
innovation in SMEs.

3. Work package 3 included twinning, i.e. working 
with transferring good practices from one 
policy context to another policy context (e.g. 
comprising analysis of transferability and 
recommendations for design options of good 
practises).

4. Work package 4 included evaluating, testing 
and elaborating new quality management 
systems that have the purpose to improve 
efficiency and effectiveness of innovation 
agencies and programmes.

5. Work package 5 included peer reviews of good 
practices at innovation agencies outside of 
Europe.

6. Work package 6 included improving delivery of 
innovation support services to SMEs.

The consortium has held regular meetings, 
working actively in different work packages and 
also used IT-tools such as LinkedIn (www.linkedin.
com) and Projectplace (www.projectplace.com) in 
order to facilitate collaboration.

The European Commission has been an 
active partner of the consortium and has had a 
strong interest to establish a platform to improve 
the quality, efficiency and effectiveness of SME 
innovation support in Europe through mutual 
learning between agencies. The Commission has 
also been interested in establishing a forum for a 
better dialogue with national and regional SME 
support organisations.

The project has established a council, a network 
of 23 high-level persons from regional and 
national innovation agencies, highly experienced 
in providing R&D&I support to SMEs (for 
members, see Chapter 5.8). This group has acted 
as a sounding board, reflection group and as a part 
of the learning platform. The IPF has arranged 
two council meetings per year where the group has 
exchanged experiences, presented and discussed 
new developments.



IMPROVING INNOVATION SUPPORT TO SMES

12

The focus of IPF has been to identify, analyse and 
transfer good practises. By doing this, the three 
other objectives have also been addressed (i.e. 
accelerate take up, test new ways of service delivery 
and test new approaches to innovation support). 
The key components for this approach have been 
the common framework, the network (council and 
consortium), the different tools of the tool box and 
the IT-platform.

The findings of the IPF are here summarised in 
three sections, the first on the learning platform 
as such, the second on the tool set used to support 
transfer of good practises and, third on the 
recommendations on how innovation support 
services can be improved in Europe within the 
three themes selected.

4.1 Learning platform 
The learning platform developed by IPF has been 
based on the following approach:
• Learning requires a common language by which 

identification, assessment and transfer of good 
practices can be discussed and exchanged 
among participants. Hence, a common 
conceptual model adapted to the task of IPF 
was developed, introduced and used by all 
participants of the IPF.

• A learning platform also needs a methodology 
or work processes that guides users on how the 
language should be applied when analysing 
and transferring good practices between 
different policy contexts. Hence, the common 
conceptual model (“the common language”) was 
complemented by a process which guides the 
analysis of transferability and the design of good 
practices in new policy contexts. The process 
uses the conceptual model as a framework for 
its structure and activities.

• A learning platform needs users (”a 
community”) that applies the language and 
process. Thus, IPF extended the consortium 
with an open Council of practitioners that 
formed a community interested in applying the 
common framework (the conceptual model 
and the process described above). IPF has also 
invited experts from European innovation 
support agencies to participate in peer-review 
panels and as hosts for peer-reviews. This has 
extended the community of users beyond the 
consortium and the Council.

• Learning happens in the interaction and 
meeting between people. IPF has therefore 

invested in developing and applying different 
meeting formats that maximise exchange 
of ideas between participants and utilises 
group dynamics in an optimal way. IPF has 
also tried to utilise IT-tools (Project Place and 
LinkedIn) in order to extend meeting formats 
and facilitate communication and networking 
beyond physical meetings.

Some of the more important conclusions and 
lessons learned using this approach have been the 
following:
• The learning platform has used “learning-by-

doing” as a principle which has been preferred 
to reading reports. This approach is different to 
that of many other projects where reports are 
used to a greater extent. 

• The learning platform has raised the awareness 
and knowledge of how transferability can be 
supported and the challenges and limitations 
surrounding this topic.

• The work processes have also been positive in 
generating new networks and broadened the 
existing ones between the leading agencies, 
both formally and informally.

• The main obstacles of the platform have been 
associated with keeping the interaction and 
learning processes alive in between the physical 
meetings. The IT tools have not alleviated 
these problems: The lesson learned is that IT 
tools need active promotion and support at 
participants’ sites, at least as long they are not 
an integrated part of the normal operations of 
participants.

• IPF used open calls in order to establish the 
Council and to attract reviewers/experts. The 
open calls were also used to get support schemes 
submitted. Support schemes that were subject 
to be analysed and potentially transferred to 
other support organisations. Other forms of 
attraction should perhaps be considered in 
the future in order to improve both reach in 
terms of candidates and adequacy of submitted 
applications.

• A learning platform like the one used in in 
the IPF needs maintenance and management 
through a “secretariat” or organisational body 
that arranges and chairs meetings. Such a 
“secretariat” would also conduct reviews, 
task forces and facilitate social networks etc. 
Without this “champion” organisation, any 
effort will not be sustainable.

4 Summary of the findings from IPF



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4.2 Tool set 
In order to support the methodology and process 
adopted by IPF, a set of tools have been developed 
and adapted. These include:
• A peer-review method used to identify, analyse 

and assess good practices used in policy 
measures or instruments. This has mainly been 
used in Work package 2 focused on reviewing 
policy instruments, but also in Work package 5 
and 6.

• A twinning method used to redesign good 
practices from one policy context to another 
policy context. This tool has mainly been used 
in Work package 3, focused on transfer of good 
practices between policy contexts.

• EFQM has been adopted to identify and assess 
good operational practices at innovation 
agencies, mainly used in Work package 4 
on efficiency and effectiveness in agency 
operations.

• Guidelines for design of service delivery 
systems, mainly done in Work package 6 on 
service delivery systems.

• The Conceptual Framework and the 
Segmentation method developed in Work 
package 1 can also be regarded as part of the 
IPFtool set.  

With regards to the tools, the general experience 
is that all of them are appropriate and useful for 
agencies (for more extensive descriptions of the 
tools can be found in the Appendices (in the 
electronic verison) of this report) for learning and 
transferring of practises. 

The key processes identifying, analysing and 
disseminating good practice schemes have been 
successful, where the best results have been 
obtained in the work with identification and 
analysis of good practises. However, assessment 
and description of transferability need further 
development. The main lessons learned regarding 
the use of the IPF tool set are:

Peer-review 
• In summary the peer review is a format and 

template driven process that works well. The 
questionnaires, templates and other documents 
that supports the peer review have been very 
useful, both before (preparing for the meeting 
and enabled the team members to streamline 
some of the questions) and after the review 
(supporting the editing process of the review 
report). 

• Peer reviews have been beneficial for 
identifying good practises and it seems like 
it has been easier for the group to engage in 
identification and analysis than in transfer and 
implementation.

• Peer review processes have been positive both 
for the ones observing others and their good 
practises, as well for the ones being reviewed. 
The work package has established a model for 
the conduct of peer reviews.

• However, there are areas for improvement, 
such as how to elaborate on transferability and 
there is a need for a more systemic interview 
technique (e.g. using the EFQM RADAR-
approach).

• Peer reviews outside of Europe are more 
challenging due to language issues, incentives 
and shorter time frames for reviews. It has 
been found to be advantageous to use formal 
channels like an embassy to communicate with 
host agencies, when arranging with these types 
of peer reviews.  

Twinning 
• Twinning has been successful and three out of 

four of the countries that were actively involved 
in the twinning process have implemented some 
version of pre-commercial procurement. 

• One of the advantages with the twinning 
approach is that it can transfer tacit knowledge 
of host agencies, as they are being involved in 
the process.  

• Peer-reviews cannot completely analyse 
transferability and hand over design 
recommendations; instead, the design 
recommendations have to be developed as a 
co-creation process at the beginning of the 
twinning exercise between those implementing 
the good practices and those providing the good 
practices. Hence, there is a need of matching 
competence between participants so that those 
“importing” the good practices can understand 
and contribute to the co-creation process – a 
pure “student-teacher”-relationship is not 
recommended since copycat-strategies do not 
work when transferring good practices.

• In the future one should perhaps work more 
with Twinning advanced, involving learning 
between experienced actors. Twinning advanced 
can also involve a less advanced actor that 
participates in the process and learn from 
the exchange between the more advanced 
participants. 



IMPROVING INNOVATION SUPPORT TO SMES

14

• One important deliverable of the twinning 
process is the Design options paper. It 
acknowledges that re-design of good practices 
is not a copy-exercise – it involves design 
choices that reflect differences in institutional 
settings, in policy objectives, in implementation 
preferences etc. The design options paper 
collects and illustrates these options based on 
current practices and experiences.

EFQM
The objective for using EFQM was twofold : 
(i) to promote the use of the model in order to 
improve agency operations (ii) to use EFQM as an 
assessment tool for identifying and assessing good 
operational practices at organisations providing 
innovation support services.  The use of EFQM has 
however been limited, especially as an assessment 
tool. Nevertheless, IPF has had the following 
experiences using EFQM:
• EFQM seems to be a very effective tool and 

method to introduce operational learning 
among agencies and as a tool to constantly 
improve operations. 

• The pilot exercise used to identify good 
operational practices also seems promising.

• The biggest hurdle in adopting EFQM is that 
the start-up cost in terms of time, competence 
and resource needs and cost. One has to 
introduce “light-versions” or stepwise use of the 
model in order to overcome that.

• The EFQM model can be used for individual 
agencies, or a group of agencies, forming a 
learning platform or user group. With the 
EFQM model, organisations may exchange 
data on performance or improve their internal 
processes. It may however be easier to 
implement the model for a programme or a sub-
set of an agency’s operations.

• The work package has developed tools and 
guidelines so that other agencies can start 
implementing the EFQM model by themselves. 
At the same time the experience of the work 
package is that it is beneficial to work with other 
agencies in the process and that it would be 
very beneficial with a more professional hosting 
organisation, that it is knowledgeable about the 
tool and that can assist an agency or a group of 
agencies in utilising the tool.   

Guidelines for design of service  
delivery systems
The Conceptual Framework 

• There is a need for a “common language and 
methodology” for projects or operations like IPF. 
The conceptual model provided by IPF seems to 
comprise the concepts needed to describe and 
analyse innovation support measures. However, 
it has not been tested as a design tool and it is 
unclear if it fulfils the requirements of a design 
tool.

• There are some areas that remain to be further 
developed. One such area is how to analyse 
the Policy Delivery systems, where the concept 
is still underdeveloped and there can be 
great differences between countries and their 
institutional contexts. 

• The common framework has been positive for 
creating a common language and for facilitating 
understanding, but there is a need to make the 
common framework more accessible. 

• Training activities would be needed if the 
framework is to be spread and become used 
outside the inner circle of users.

4.3 Recommendations on  
innovation support to SMEs 
The IPF has focused its activities on three major 
themes, i) how to support growth in SMEs through 
public initiatives, ii) how to stimulate demand 
of innovation, especially using procurement as 
an vehicle for innovation support and iii) how to 
improve the agencies and governments delivery of 
innovation support to SMEs. 

The initial idea was to provide policy 
recommendations based on lessons learned. 
Some policy papers have been published but the 
main needs and outcome of IPF have been related 
to practical guidelines for better innovation 
support measures at the agency level. A set of such 
recommendations is presented below for each of 
the three themes:

How to support growth in SMEs  
through public initiatives
One of the challenges identified in the IPF 
proposal was the fact that too few of the European 
innovative SMEs grow into large companies. Access 
to capital, costly patenting, market fragmentation, 
outdated regulations and procedures, slow 
standard-setting and the failure to use public 
procurement strategically are all weaknesses that 
prevent good ideas from successfully reaching 
the market. Moreover, fragmentation can also be 
found in governmental support – EU, national 
and regional support systems are not aligned in a 



IMPROVING INNOVATION SUPPORT TO SMES

15

satisfactory manner, something which results in 
overlaps and/or duplicated measures.
Growth support is usually addressed by specific 
and isolated policy measures; however, IPF 
believes that growth in SMEs requires a coherent 
policy mix that simultaneously addresses a series 
of issues:
• Framework conditions to remove fragmentation 

and investment barriers across Europe and to 
support the business driven management and 
utilisation of intellectual property rights in 
companies easier and less costly. 

• Framework conditions to stimulate experienced 
entrepreneurs to invest not only money but 
also their skills and time in the operations of 
SMEs. Incentives to attract relevant business 
competence to new and early stage ventures are 
often a prerequisite to mobilise sufficient private 
growth capital to the company.

• SME adapted innovation contexts. SMEs need 
better linkages to innovation enabling contexts:
- Access to research institutions: We need 

better linkages between business and 
research, not only through R&D cooperation 
but also through initiatives to stimulate 
entrepreneurs and business people to become 
inspired by R&D results (to contrast the 
view that R&D results are the basis for new 
innovations and should be “transferred” to 
industry). 

- Access to innovation clusters and networks: 
By being linked to business -and innovation 
networks and clusters SMEs can develop 
their own businesses in collaboration and 
competition with other firms in the cluster/
network. 

• Improved performance of seed and early stage 
investments. To improve performance of seed 
and early-stage investment industry, we need to 
simultaneously address:
– Investment readiness in potential innovative 

and growth SMEs. This is an area where 
government initiatives are needed since 
Europe does not have the capital structure of 
the US where private money is much larger 
than the Venture Capital industry. This is also 
linked with the framework conditions and 
initiatives attracting serial entrepreneurs and 
relevant business competences to invest their 
time and skills in early stage SMEs.

– Stimulate the availability of excellent fund 
managers in early stages of company growth. 
Knowledge and technology intensive 

companies need investors with a deep 
understanding of both the business and 
technology opportunities and obstacles. This 
understanding may be acquired through 
entrepreneurial and early stage investment 
experience and needs its own policy 
measures.

– Stimulate and create conditions for larger 
seed funds. Seed funds make money 
on follow-up investments, not on entry 
investment. This requires a solid capital 
foundation to work from and such funds 
must be able to commit themselves to 
companies with a high growth potential.

• Improved access to growth capital. Stimulate 
and create conditions for different kind 
of growth capital, not only equity based 
investment but also loans, guarantees etc. 
adapted to companies having predominantly 
intangible assets. 

• Demand driven support measures to stimulate 
the use and demand for innovations. In 
many cases, measures driving the markets for 
innovation are, even more important for the 
growth of the economy than stimulation of 
the production of innovations. This covers e.g. 
procurement initiatives to bring innovation 
into use, tax incentives framework conditions to 
stimulate deployment and usage of innovations, 
etc. 

• Embrace a broader concept of innovation that 
also addresses non-technological innovation 
opportunities that create new business and 
customer value for companies.

Moreover, IPF has through its peer-review 
exercises concluded on the following guidelines for 
growth support to SMEs. Besides the experiences 
reported by the members of the Consortium 
and Council, the main sources have been the 
peer-reviews of the Irish initiative for High-
Potential Startups, the Scottish Proof of Concept 
programme, the Finnish VIGO- and Young 
Innovative Enterprise-programme and the French 
Venture Capital Guarantee programme:
• Do not replace market actors, but try to foster 

better market players and market conditions.
• Do not only focus on providing money in early 

stages of company or innovation development 
– soft support in terms of business coaching, 
training, recruitment support etc. is often more 
important

• Evaluate companies, their management 



IMPROVING INNOVATION SUPPORT TO SMES

16

and market context first – i.e. their business 
prospects – then their request for project 
funding.

• Apply milestone based funding – i.e. fund in 
stages based on business performance. 

• Focus EU funding on topping-up or co-funding 
national SME innovation support mechanisms 
which provide an added European value. 

• Apply systemic approaches – do not focus on 
isolated measures or support services.

• Growth means internationalisation, both in 
market reach and competitive strength. Hence, 
internationalisation must be integrated in all 
aspects of innovation support that addresses 
growth. 

• Adequate supply of capital and competences are 
crucial for growth in SMEs. Measures addressing 
information symmetries and risk assessment 
tools and systems are examples of government 
initiatives that can stimulate private initiatives.

• If certification schemes are implemented, it 
should be aware of and not prevent newcomers 
from entering markets.

• Innovation management is an area that is 
identified as important. There is a need for 
SMEs to work with innovation management and 
not only in R&D and product development. This 
involves broadening the innovation concept to 
e.g. partnership innovations, business models, 
marketing and sales innovations etc.; improving 
the ability to run innovation processes in new 
ways e.g. through open innovation methods 
and foster a new leadership, culture and 
management that supports excellence in 
innovation performance. 

How to stimulate demand of innovation
Public organisations can play an important role 
as visionary risk-taking and demanding reference 
customers and stimulate innovation through 
innovative demand side measures, such as public 
procurement.  

There are some general lessons learned from 
studying SBIR-like efforts in Europe, the USA and 
Asia. From these experiences it has been identified 
that countries should review procurements rules. 
Innovation procurement is not based on product 
or service specifications, it is a co-creation process 
between supplier and customer. This creates in 
many cases problems with current procurement 
cultures and rules. Furthermore, procurers should 
be encouraged to express need-driven challenges, 
rather than products or services which they are 

currently used to and guided to, as this allows for 
new and more innovative solutions, as well as new 
providers of services entering the market.
There should be a balance between the EU, 
national and regional initiatives. Procurement 
is driven by the buyer – hence it is local and EU 
or national innovation procurement initiatives 
should be focused on the following: 

• Facilitate and stimulate innovation procurement 
through both funding and non-funding support 
that reduces risks and improves innovation 
management skills. 

• Complement procurement processes with 
funding support that accelerates the scaling and 
take up of the innovation procured to additional 
customers and markets.

Experiences from Asia and US show that in 
order to stimulate demand of innovation in 
public organisations, governments can require 
public agencies and organisations to identify 
potential innovation procurement opportunities 
and demands, and allocate budgets for their 
procurement. Another approach is the “US 
Challenge.gov”, which stimulates public 
organisations to post their challenges on to 
a website that facilitates crowd sourcing of 
solutions. “Challenge.gov” encourages people 
to come with innovative solutions for societal 
challenges. This site gathers and brings forward 
challenges that different government agencies have 
in one place. Through this site it has been possible 
to  reach a broader audience as compared to their 
normal speaking partners.  This has resulted in 
new ideas and actors coming in touch with the 
government.

To stimulate demand on innovation is broader 
than public procurement and can through 
different means also influence demand from 
private organisations, e.g. public agencies can 
facilitate innovation procurement in private 
organisations by e.g. gathering buyer organisations 
to commit to buy certain offering if they can meet 
certain performance criteria (“catalytic innovation 
procurement). Sweden has used this successfully 
in the energy sector. Another approach is to 
introduce regulatory changes that drive innovation 
and the use of new technologies, like the Swedish 
regulatory changes that allowed employers to 
provide their employees with cheap PCs which in 
turn drove demand of broadband and Internet 
services. Another approach has been developed in 



IMPROVING INNOVATION SUPPORT TO SMES

17

South Korea where subsidies for large companies 
to buy new innovative products/services from 
SMEs are provided.

Another important remark is that SMEs 
should be addressed specifically in innovation 
procurement. Procurement processes should be 
simplified to become SME-friendly e.g. contracts 
are non-negotiable, phases are initially short with 
small budgets etc. that fit SMEs rather than large 
companies used to manage and negotiate large 
contracts.

How to improve the delivery of  
innovation support to SMEs
SMEs act in a highly competitive context and 
in order to be able to benefit from government 
support this context needs to recognised and met 
by the government support. Therefore, support 
should be provided with low administrative 
burden, efficient handling of tenders and 
applications and satisfying terms of payment. 

Agencies need to find a proper balance between 
small, simple and general measures addressing 
basically all potentially innovative SMEs including 
measures such as e.g. innovation vouchers, 
individual measures addressing high-growth SMEs 
with specific and timely services.  Governments 
can more efficiently address both high volumes 
and individual SMEs and they can manage the 
interplay between EU, national and regional 
levels more efficiently by an increased use of 
ICT-systems for management of applications and 
projects.

Some general guidelines identified by IPF for 
service delivery systems are:
• Application procedures should be simple and 

fast. Studies of needs of SMEs show that they 
need funding without undue delays (e.g. waiting 
for a specific competition). They also need 
timely and personalised information on funding 
opportunities and easy access to advice as well 
as tailored support. 

• An ideal service delivery mechanism seems to 
be a true ‘one stop shop’ where client companies 
receive support in one location with one agency, 
with minimal cost and effort to the business. 
Agencies need to rather find proper trade-
offs between two main ways of achieving best 
practice innovation support: i) A real human 
advisor mentoring approach, with knowledge 
and contacts at an expert advisor’s fingertips, 
and ii) a computer or web interface, linking 
sites, searches and application forms together. 

Mentoring type service delivery and on-line 
service delivery systems each have their own 
advantages, disadvantages and transferability 
criteria (see next bullets).

• Human interfaces are expensive and time-
consuming, as well as connected with a 
potential risk (they are vulnerable to loss of 
staff and knowledge and quality is often based 
on the quality of individual advisers). However, 
personal meetings are highly valued by their 
clients. It seems that human interfaces may be 
the most efficient way of delivering innovation 
support in the following circumstances – 
when…: 
– Programmes offered go beyond simple project 

funds. 
– Majority of companies are isolated (either 

intellectually or geographically). 
– Companies are relatively unsophisticated and 

require help beyond simple funding. 
– Broadband coverage is limited, precluding 

the use of data-heavy websites. 
– Limited numbers of sectors or limited 

number of companies are to be helped. 

• Computer or web interfaces on the other hand 
are relatively cheap to run but still need staff to 
update links and cooperate with other funding 
agencies. The codification of human knowledge 
into such an intelligent search system automates 
human skills and expertise, leading to efficiency 
savings and increased consistency but a side 
effect is the loss of ability of the human expert 
to innovate and to adapt to new circumstances 
or to react to feelings and nuances. The effect of 
the loss of personal contact should also not be 
underestimated. Computer or web interfaces are 
suited in the following circumstances – when…: 
– Clients are computer and internet savvy. 
– Access to broadband services are widespread. 
– Clients that are more sophisticated require 

funding and limited advice rather than 
handholding, in depth reviews and advice on 
improving performance.

– Client base consists of a large number of 
industry sectors and large numbers of 
prospective client companies. 

• Another approach is segmentation, which 
divides an agency’s client base of SMEs into 
groups that have similar characteristics from 
an innovation support perspective and hence 
better estimate and meet the SMEs’ needs. 



IMPROVING INNOVATION SUPPORT TO SMES

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Segmentation also offers opportunities for 
agencies to improve their dialogue with 
policy makers and other stakeholders since 
it highlights the different innovation support 
needs of SMEs in a clearer way than when 
treating SMEs as one homogeneous group 
characterised only by its size.

There are also increased possibilities for improving 
the monitoring, governance, assessment and 
control of projects through ICT by e.g.:
• Allowing companies receiving support to 

continuously report feedback on progress, on 
outcomes and effects, etc. 

• Increasing the use of E-submissions to improve 
quality and efficiency of handling. The Korean 
online R&D management system, which is 
used for managing Korean SMEs’ applications, 
submissions and payment of project funds, is 
one such example.

SMEs are highly heterogeneous; hence individual 
needs have to be considered when approaching 
SMEs. When providing innovation support, 
public agencies should focus on becoming value 
adding partners, offering smarter, more efficient 
and more effective innovation support. Agencies 
should assist the SMEs with their businesses and 
strategies rather than on supporting individual 
projects. For this purpose the business canvas 
could be useful.2

The policy landscape of Europe is becoming 
increasingly complex with a growing number 
of actors providing support to SMEs. One 
of the findings and tools of the IPF has been 
segmentation and the need to align efforts geared 
towards specific target groups. An interesting 
example is the Enterprise One scheme run by 
SPRING Singapore that gathers support on a web 
and provides some free counselling. SPRING could 
be a source of inspiration. Another possible path 
is to develop a comprehensive map of European 
innovation support, describing what is being 
done by public innovation support organisations 
at different levels. This could be the basis for 
streamlining and aligning schemes. 

There is a danger that national and regional 
agencies become near sighted and focus on 
regional capabilities rather than to develop the 
global linkages. These global linkages are of crucial 
importance for the whole business community, 
for large companies and SMEs as well as for 
researchers. EU can support that such global 

linkages become truly European or international 
hubs.

4.4 Proposed Future
Among the participants of the IPF there is a 
common understanding that it has been a very 
positive project, as it has provided opportunities 
for learning, both in formal and in informal 
ways. Findings and lessons learned have had an 
impact on the participating innovation agencies. 
The adoption of pre-commercial procurement is 
one obvious example. Hence, there is a general 
agreement that the results of IPF should find a 
continuation, however perhaps in other forms 
than in IPF. Below, some of these ideas are 
presented. 

The tools developed in IPF need to be 
maintained and improved. Initiating and 
performing peer-reviews, twinning´s and EFQM-
assessments do not happen automatically. 
Continuation of these activities will probably 
need a central body that facilitates the process 
and sees to that the needs and interests of the 
community of innovations agencies are addressed.  
Furthermore, some of the activities like the EFQM 
also need professional facilitation. However, to 
what degree some of the services are carried out by 
a secretariat, or if some services are carried out by 
partners or sub suppliers, remains to be decided. 

The unique aspect of the IPF is the profile, the 
membership and the access to leading experts. 
IPF is a platform where meetings take place and 
where learning and knowledge exchange can occur 
both directly and indirectly. The platform also 
fosters informal networks that can be used in their 
circumstances. Therefore, it is important to have 
the leading innovation agencies on board.  At the 
same time, an extension of IPF should focus on 
obtaining a better representation of agencies from 
across Europe. These can include regional and 
national actors.

With an increasingly regionalised and systemic 
view on  innovation support, there is an increasing 
overlap between DG agendas and the need for 
a forum where national and regional agencies 
can meet with the different DGs to exchange 
knowledge and discuss possible benefits from 
collaboration and aligning activities.

The organisation of activities remains to be 
decided, both with regard to which activities to 
carry out, and who should participate and in which 
ways. There could be a differentiation in inner and 
outer circles, e.g. a consortium with central actors 

2) See Business Model Generation by Osterwalder & Pigneur (John Wiley & Sons, ISBN 978-0470-87641-1) for a description of the business model canvas 9(14)



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that are involved in all processes and a council 
with more broad based membership. Another 
option is a task force based approach, where 
there is broad based membership, but actors can 
pick which work packages to be involved in. In 
this approach external experts can be included 
when needed. However, the ones that apply for 
participating in projects need to be committed to 
these processes.

Furthermore, when deciding which themes to 
explore this could either be decided by IPF, the 
Commission or through calls where applicants 
are provided with an initial period of time where 
they can decide which themes to explore. A range 
of possible future activities for IPF have been 
suggested and these include:
• Initiate and coordinate different tasks, projects 

and events. 

• Function as a think tank that identifies, tests 
and prepares new directions within innovation 
support. 

• Analyse different programmes and areas and 
provide policy recommendations.

• Provide education and courses and facilitate 
learning from peers.

• Develop and refine tools for learning, like Peer 
Reviews, EFQM and Twinning.

• Be a platform that offers the service to assist 
agencies in learning through utilising the tools.

• Host and manage a public online forum for 
discussions, like LinkedIn group Innovation 
Policy Forum.

• Work with capacity building in less developed 
countries and regions.

The remaining issues should be discussed and 
decided upon at a management group meeting.

The complete report including appendices can be found at www.vinnova.se



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